2014 Volunteer Position Description

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Volunteer Position Descriptions

We are blessed to have the opportunity to send our children to St. Louis Catholic School.  The success of the school depends on your volunteer contributions.  To help you decide where you would like to contribute your talents please review the many opportunities listed below.  If you have an idea for a new opportunity or do not see a contact listed, please contact Christine Maly or e-mail This e-mail address is being protected from spambots. You need JavaScript enabled to view it .

Asterisk (*) indicates the position requires meeting the diocesan requirements (Virtus) for working with children.

Plus (+) indicates duties are completed on the weekend or evenings, an opportunity for working parents or parents with small children.

(Bold) indicates a chairperson position that automatically fulfills the year’s volunteer commitment.

 

Executive Board:


Pastor

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Principal

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President

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Vice President

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Secretary

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Treasurer

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Past President

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Teacher Representative

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Committee Chairs:


Academic Challenges Programs (Odyssey of the Mind)

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Cultural Events

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Diocesan Council Representative

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Guardian Angels

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Library

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Room Parent Coordinator K-4

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Room Parent Coordinator 5-8

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Sunshine Hospitality

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Technology

Matt Lader

Transportation (carpool coordinator)

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Uniforms

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Volunteer Coordinator

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Activity Chairs:


Bake Sales

 

Boosters

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Catholic Schools Week

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Church Bulletin Coordinator

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CYO Sports Liaison

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Community Fair

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Golf Outing

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GM Box Tops/Campbell Soup Labels

 

Welcome Back to School Event

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Safeway/Giant/Target Receipts

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Silent Auction

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Social Events

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Spirit Dinners

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Activity

Chairperson(s)

Description

Time of Year/ Time of Day

Number of Volunteers Needed

*

Academic Enrichment Coordinator (Odyssey of the Mind)

Dewey
LaRochelle
(email above)

Coordinate the after school Odyssey of the Mind program, register teams and organize coaches for the various teams.

October – March; 24+ hours

Chair

*

Academic Enrichment Helper (Odyssey of the Mind)

 

Work with student teams to work towards Odyssey of the Mind events:

  • Judge/Tournament Official (up to 8 hrs on tournament day)
  • Spontaneous Challenges Coach and Special Skills Coach
  • October – March; 24+ hours

 

10+

+

Bake Sale Coordinator

Vacant

Organize 4 bake sales per year.  Advertise solicit baked goods, price items.  Works the entire time or each sale, including set up & clean up.

All year

Chair

+

Bake Sale Worker

 

Bake Sales are held during Fall Fest and on 3 designated Saturday evenings from 5:00-7:00 and Sunday mornings from 8:00 - noon.  Workers can earn hours by baking and/or helping out at the sale.

4 sales/year; Saturday evenings from 5:00-7:00 and Sunday mornings from 8:00 - noon

2-3 volunteers for each Mass

 

Bake Item for Bake Sale

 

Earn a volunteer hour for each item donated to the bake sale(s). Bake cookies, pie, cupcakes, etc. and donate to the school bake sale committee during the bake sales throughout the year.

4 sales/year; Saturday evenings from 5:00-7:00 and Sunday mornings from 8:00 - noon

25+

+

Boosters Club Coordinator

Ginny Gipp

Coordinate the ordering of school boosters items, and run the sale activities at various school events.

All year

Chair

+

Boosters Club Worker

 

Work the Boosters sale events which will concur with the Community Fair, and used uniform sales throughout the year.

About 4 sales throughout the year

4

+

Box Tops/Soup Label Coordinator

 

Pick up labels, cut & sort in accordance to guidelines.  Take care of all paperwork for GM Box Tops and Campbell’s.

 

All year

Chair

*

Cafeteria Worker

 

Assist in preparing/serving food, collecting money & clean up after lunch. 

Work is completed during the school day, usually from the hours of 11 - 2.

6+

 

Catholic Schools Week Coordinator

Tricia Reeder

 

Coordinate the events that will occur during Catholic Schools Week.  May include the Teacher Luncheon, Teacher Appreciation, New Parent Open House and/or activities for the school during the week.

All year

Chair

*

Catholic Schools Week Helper

 

Help work various events during Catholic Schools Week (teacher’s luncheon helper, open house guide, etc.)
Volunteers: For Friday luncheon we needed 1-2 volunteers in each classroom, plus coverage in office and nurse. Open house (typically we get the same people that cover the classrooms), but about 12, and others to help with set up luncheon, make desserts.
Generally Open house is Tuesday and luncheon is Friday.

Last week in January; help throughout the school day/week

40+

*

Chaperone - Classroom

 

Attend field trips or other school event as requested by teachers.  Events are during the school days.  Teachers request and select chaperones with the help of room parents.  Parents must complete the diocesan requirements for working with children in order to chaperone a school event.

Events are during the school days throughout the year

As needed by teachers

*

Chess Coach/Chairperson

vacant

Chess instruction to students weekly, after school.  Chaperone at local tournaments. Responsible for sending out weekly email reminders for Chess Club practice and upcoming tournaments. Responsible for finding extra volunteers to help with weekly Chess Practice, and for the local Chess Tournament.

Weekly after school

Chair

*

*Chess Club Assistant/Helper

 

Assist Chess Coach during Chess Club. 

Activity is in the afternoon, one day a week, after school ends.

5

+

Church Bulletin Coordinator

Kim Doering

Coordinate the organization and entry of PTO activities/events that need to be included in the local church bulletins.

All year

Chair

*

Classroom Helper

 

Participate/assist in classroom activities, per request by the teacher and/or room parent.

 

 

 

As needed all year; throughout school day

As needed by teachers

+

Community Fair Committee Chair

 

Coordinate all aspects of one Committee, i.e. Publicity or Food.  Most work is done in the evenings and on weekends, which may include the day of the community fair.

September-October; most work is done in the evenings and on weekends, which may include the day of the community fair.

10

*

Community Fair Worker

 

Work a shift (or multiple) at the community fair. Shifts are generally 2.5 hours in length and include working games, food or other activities.

October, Shifts are generally 2.5 hours in length and include working games, food or other activities.

70+

*+

Cultural Events

Whitney Werner and Amy Rodgers

Arrange for cultural arts programs in school for the elementary and middle school students.  Work with Principal, PTO President, & teachers.  Pre-approval of programs is required.

All year

Chair

*+

CYO Sports Liaison  

John Bednarek

Set up CYO sports program; advertising, sign-ups, fund raising, field use, sports night.  Work with the rectory and pastor.

 

Chair

*

CYO Sports Coach or Assistant Coach 

 

 

 

Coach a team sponsored by CYO, like basketball (5th – 8th grade boys and girls); track (5th – 8th grade boys and girls) and tennis (5th – 8th grade boys and girls). Coaching requires approximately 8-10 hours a week between practices and games. This position will also require weekend and/or evening responsibilities.

All year; evening and weekend games

10+

*+

CYO Sports Helper 

 

Assist at the various CYO sporting events by keeping score or assisting the coaches during games as needed.

All year; evening and weekend games

50 (couple per sport)

+

PTO Diocesan Council Rep.

AnnMarie Somerville

Represent St. Louis School at diocesan meetings (3); report back to PTO.  Attend PTO Board meetings.

All year

Chair

*

Field Day Worker

 

Assist P.E. Instructor with field day activities - usually in the spring. Volunteers usually work from 9 am – 12 pm.

June; usually work from 9 am – 12 pm

25+

+

Golf Tournament Coordinator

John Mirvish and Chris Sheedy 

Requires two people.  One person coordinates the golf venue, registration of golfers, catering arrangements for lunch, dinner, and beverages, volunteers for the tournament, and finances.  The other person coordinates sponsorships; tournament gifts/gift bags, and marketing. Both coordinators work with volunteers to makes sure that the tournament runs smoothly the day of the event.

 

 

All year

Chair – 2

+

Golf Tournament Worker

 

Assist the coordinators with recruiting sponsors and volunteers, marketing and promoting the tournament, and tasks associated with running the tournament on the day of the event.

 

June; all day event

25+

+

Guardian Angels Coordinator

Martha O’Connor

Coordinates the Guardian Angels Program, connecting new parents with returning parents to aide in the orientation to St. Louis School.

Summer – October

Chair

+

Guardian Angel

 

Aide a new parent in the orientation process.  Help with questions i.e. carpool, uniforms, school lay-out and policies, and other general concerns of the parents. Angels are generally assigned between 1-3 new families. The time requirement is between 1-2 hours per family.

August-September; 2 hours

30+

*

Hearing/Vision Screening Assistants 

Denise Unciano This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Assist nurse in annual screening procedures - escort students from classrooms to screening area - do not need to be health professional. Help is needed for about 4-6 hours on the screening day.

March; Help is needed for about 4-6 hours on the screening day

8-10

*

Library Coordinator

Trina Shaw

Assist Librarian in staffing library during the week and for book sales. Supports Library promotion.

All year

Chair

*

Library Volunteer

 

Re-shelf books, check out new books, assist librarian w/duties as assigned.

All year; select dates and times during school day

20

 

Office Worker

Mrs. Fiesel and Mrs. Madden
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Assist school secretary and teachers with office work and copying.  Work is done during the school day.

All year; select dates and times during school day

3-4

*

Picture Day Helper

Mrs. Fiesel and Mrs. Madden
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Help bring classes to photographer for individual and class photos and Picture Day. Help is usually required for about 4-6 hours on the day of pictures.

October and March; about 4-6 hours on the day of pictures

8-10

*+

Reception Worker (First Communion and 8th Grade Graduation)

Parish Religious Education Coordinator

Work at a reception, donate food, help with set up & clean up. Help is usually required for about 4 hours on the day of the reception.

March, May, June; about 4 hours during the reception

8-10

*

Room Parent Coordinator

K-4th Grade
Melissa Bartol

Create list of parents interested in being Room Parents; facilitate the process of getting names to Principal & teachers; coordinate all lower hall room parents; act as liaison with PTO.  Attend PTO Board meetings.

All year; heavy in August and September

Chair

*

Room Parent Coordinator

Astrid Haugh

Create list of parents interested in being Room Parents; facilitate the process of getting names to Principal & teachers; coordinate all upper hall room parents; act as liaison with PTO.  Attend PTO Board meetings.

All year; heavy in August and September

Chair


*

Room Parent 

 

Coordinate classroom celebrations as directed by the teacher, and help organize parent help with school events and classroom activities.  Involves work in the classroom during the day.  Coordination with school teacher, principal, and the PTO.  Communication with students’ parents and with room parent from the other class. The number of hours required depends on the grade. In the lower hall, the classrooms have many events and parties and the time commitment can exceed 60 hours during the year. The upper hall and middle school do not require quite as many hours.

All year; In the lower hall, the classrooms have many events and parties and the time commitment can exceed 60 hours during the year. The upper hall and middle school do not require quite as many hours

At least 1-2 per classroom

+

Safeway/Giant Cards

Anne Degnan

Coordinate the collection and advertisement of information that allows parents to sign-up to have their grocery purchases and department store purchases earn points for the PTO.

All year

Chair

+

Science Fair Judge

Mrs. Miller This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Act as a judge for the St. Louis science fair in the spring.  Activity is in the evening with a follow-up diocesan fair on a weekend.  You do not need to be an expert in a science field to participate as a judge.

Spring; couple of hours

5-8

+

Science Fair Worker

Mrs. Miller This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Assist in the preparation for the science fair.  May include some or all of the following. Copy materials in the school prior to the fair, organize and display materials for the fair.  Act as a chaperone during the fair.  Assist in the preparation, serving and clean-up of the meal provided for the judges.

Spring; couple of hours

8-10

*

Cub Scout Leader (Boys 6-10)  

 

Trained by the Boy Scouts of America (BSA), coordinate meetings, activities, fundraising, and other aspects of the BSA program for boys in the 1st through 5th grades. For more information or to become a leader, please contact the Cubmaster for Pack 680 -.

All year

At least 5

*

Boy Scout Leader (Boys 11-17)

Jim Commeree This e-mail address is being protected from spambots. You need JavaScript enabled to view it

Trained by the Boy Scouts of America (BSA), coordinate meetings, boy-led activities, fundraising, and other aspects of the BSA program for boys in the 6th grade through senior year of high school. For more information or to become a leader, please contact the Scoutmaster for Pack 680 - Jim Commeree This e-mail address is being protected from spambots. You need JavaScript enabled to view it

All year

At least 5

*

Girl Scout Leader

 

Vacant

Trained by Girl Scouts of America, coordinate meetings, activities, fundraising. For more information or to become a leader, please contact head of the Girl Scouts at _______________

All year

At least 8

+

Silent Auction Chairpersons

LeeAnne Murrell, Dana McGuckin

Coordinate the solicitation of donations, set up of the auction site, actual auction, distributes items and collects bids.  Works with the school principal.  Provides publicity for the event, through the school and in the parish bulletin.  Provides necessary updates to the PTO Board and PTO general meetings concerning the event.  Provides information to the PTO Newsletter concerning the event.

All year

Chair

+

Silent Auction Committee Chair

 

Coordinate the aspects of one committee i.e. donations.  Works with the coordinators of the event.  Provides updates to the coordinators and the PTO Board and/or PTO newsletter when necessary.

September – February; approx. 10 hours/month

8-10

+

Silent Auction Worker

 

Work at the auction, work collecting donations.  Coordinates activities with committee chair.  May include creating flyers, communication with St. Louis parents, and communication with the school principal.

February; 4-8 hours

25+

+

Social Events Coordinator (Family Fun Nights)

Dana McGuckin  Patti Boyle

Coordinates Family Fun Nights (2), and helps with School Open House Ice Cream Social (1).

All year; three events per year

Chair

+

Social Events (Family Fun Night) Worker

 

Help with purchasing for the event, work in food service, work the front door (money collection), chaperone, etc. The time commitment is usually in 2 hour shifts during the family fun nights.

3 events per year; 2 hours per shift

10-15

+

Spirit Dinners Coordinator

Jennifer DeLorenzo

Coordinate with restaurants that offer nights with a % of sales going to the PTO.  Advertize, organize and maintain accounting for the events.

All year

Chair

*

Speakers Program/Lunch Bunch Coordinator

Vacant

Coordinate speakers (like doctor, veterinarian, pilot, etc.) for the 4th through 8th grade students during lunch periods once a month in the school conference room.

All year

Chair

*

Speakers Program/Lunch Bunch Helper

 

Assist in the coordination of speakers (like doctor, veterinarian, pilot, etc.) for the 4th through 8th grade students during lunch periods once a month in the school conference room.

Monthly; 11 am – 2 pm

5-8

+

Sunshine Hospitality Coordinator

Carolyn Koch

As guided by PTO President and school principal, purchases flowers or gifts to recognize faculty birthdays and other events, coordinate monthly luncheons for teachers and staff.

Monthly throughout year

Chair

+

Transportation (Carpool) Coordinator

Melissa Bartol

Organize & arrange carpools, maintain carpool numbers.

August-September

Chair

 

Used/New Uniform Coordinator

 

 

 

 

Organize, purchase, sell, inventory, and store new PE and used uniforms.  Coordinate 4 uniform sales each year, solicit volunteers, advertise sale.  Fill orders throughout the year based on need and request.  Sort and maintain used uniform donations throughout the year.  Order and sell kindergarten nap mats.  Work in August to prepare for beginning of year.

All year; 4 sales per year

 

+

Uniform Sales Worker

 

Work a shift at a uniform sale, set-up, take down, and help with orders.

4 sales per year; 2-4 hours per sale

15

+

Volunteer Coordinator

Christine Maly

Coordinates volunteers for the school.  Advertises needs of committee chairs when necessary.  Recruits volunteers for needed positions and events.  Maintains information on parent interest areas.  Maintains information on volunteer requirement.

All year; heavy in August - September and June

Chair

+

Welcome Picnic Coordinator

HJ Fleming

Coordinate “Welcome Gathering” for Kindergarten Families and New Families to St. Louis School- to be help in August before school starts. 

August

Chair

+

Welcome Picnic Helper

 

Help with the “Welcome Gathering” for St. Louis Families; help with the welcome picnic. 

August; 2-4 hours

8-10

*

Yearbook Assistant

 

Assist coordinator as requested.  May include work in the school during the day.

All year

Chair

 

 

 

 

 

Current Families | 2014 Volunteer Position Description